View Full Version : Assistant Registrar: MOCA, Los Angeles

05-14-2013, 07:14 AM
Assistant Registrar

This regular full-time position (with benefits) will report to the Registrar while coordinating the documentation and handling of new acquisitions to the Permanent Collection in accordance with the museums acquisition procedures. In addition, this position will operate The Museum System (TMS) collection management database at the administrator level, including the creation of Crystal Reports; generate correspondence; provide general collection and exhibition support; provide administrative support to the Registration Department; and perform other duties as assigned.


Three years of museum registrarial experience with an emphasis on acquisitions
Knowledge of proper art handling and packing practices
Must be organized and detail orientated
Excellent verbal and written communication skills
Strong interpersonal skills; ability to work in a professional collegial manner with other departments
Proficiency in Microsoft Word, Excel, and Outlook
Bachelors degree in art history or a related field preferred
Knowledge of The Museum System (TMS)

Essential Functions

Acquisition of new works to the Permanent Collection:
- Produce and track forms including Deeds of Gifts, Partial Deeds of Gift, Purchase Agreements, and associated cover letters
- Draft agendas and related correspondence for three collection committees; compile, upload and email information to committee members
- Coordinate with Registrar regarding incoming shipping and crating, condition reports, and copyright permissions of new acquisitions
- Enter and maintain accessioned objects into the collection database and media files; send object inventory questionnaires of new acquisition to artists and maintain back-up paper files
Registration Department support:
- Provide administrative coordination and support to Registration Department
- Track, code and enter departmental invoices into Excel spreadsheets
- Along with Registrar, act as administrator of The Museum System collection management database and create reports using Crystal Reports
- Prepare condition reports, certificates of insurance, shipping labels, shipping receipts, checklists, etc.
- Perform other registration, collection and exhibition support duties as assigned
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the incumbent must be able to do the following: sit for extended periods; stand for extended periods; climb up and down stairs; bend and reach for filing and other job-related functions; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height; and periodically lift and/or move up to 30 pounds. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus; must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required.
The above statements are intended to describe the general nature and level of work performed by individuals assigned to this position; they do not purport to describe all functions of the position. Employees may be assigned other duties and the essential functions of the position may change or be changed as necessary.

Send cover letter, resume and salary history to hr@moca.org and indicate position on the subject line.

Due to the high volume of resumes that we receive, we regret that we are unable to respond to inquiries regarding the status of employment applications.