erika.katayama
05-23-2013, 10:21 AM
The Metropolitan Museum of Art is seeking an Assistant Registrar to join our outgoing loans team.
Interested candidates should send cover letter, resume, and salary history (as Word attachements) to careers@metmuseum.org<mailto:careers@metmuseum.org> with the position title in the subject line. Please see posting below.
Position Title:
Assistant Registrar, Loans
Department:
Registrar
Reports to:
Associate Registrar, Loans
Salary Grade:
M5
Employee Classification:
Exempt Full-Time
General Description:
This position's chief responsibility is to accurately and expeditiously process and manage outgoing loans (short term and long term) and associated billing for expenses. The person best suited for this position is extremely detail-oriented, meets deadlines, and is a successful multi-tasker. Computer knowledge is imperative and fluency in a foreign language is a plus. Previous museum registrarial experience preferred.
Primary Responsibilities and Duties:
* Report directly to the Associate Registrar, Loans
* Coordinate loan paperwork preparations to include: in-house consults, loan preparation, facility reviews, securing approvals, confirmation of loans, loan follow-up, amendments, and loan class changes for curatorial departments
* Coordinate the transfer of artwork to the MMA and to/from loan venues other than the MMA including transportation, couriers, security, insurance, packing, storage and related housekeeping
* Coordinate billing for all museum loan expenses including review of all loans requiring pre-billing and preparation of budget estimates. Files for billing of loans include: Conservation, Preparation, Packing Charges, Shipping, Insurance, Couriers and miscellaneous mail costs and fees. Issues invoices from OLAS to borrowers
* Submit monthly journal entry reports generated from OLAS and other sources to Finance
* Review monthly reports from Finance to track invoices paid (Customer Cash Report) and to track past due invoices to issue Dunning letters (Monthly Aging Report)
* Assist Associate Registrar, Loans in the preparation of all reports and submissions for the Board of Trustees and the Director's office
* Assist Associate Registrar, Loans in developing, revising, and maintaining loan and billing procedures, financial information, ad hoc query reports, and statistics
* Assist Associate Registrar, Loans in enhancement and maintenance of the Museum outgoing loan application system (OLAS)
* Prepare files in advance of transfer to Archives
* Candidate may be required to travel domestically and internationally and to work on weekends or after hours to meet shipping requirements
* Coordinate projects with Storeroom One personnel and packers
* Candidate must complete Security Threat Assessment application for TSA
* Supervise volunteers and interns, in consultation with the Associate Registrar, Loans
* Other related duties
Requirements and Qualifications:
Experience and Skills:
* Minimum three to five years related experience in registration and/or museum loans preferred
* Excellent organizational, written and verbal skills required
* Extremely detail oriented and ability to work under pressure and meet deadlines required
* Computer proficiency - Word, Excel, Outlook, Acrobat required
* Collections Management - TMS experience
Knowledge and Education:
* BA degree or museum studies program required
* Foreign language - French or Italian preferable
The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms.
Interested candidates should send cover letter, resume, and salary history (as Word attachements) to careers@metmuseum.org<mailto:careers@metmuseum.org> with the position title in the subject line. Please see posting below.
Position Title:
Assistant Registrar, Loans
Department:
Registrar
Reports to:
Associate Registrar, Loans
Salary Grade:
M5
Employee Classification:
Exempt Full-Time
General Description:
This position's chief responsibility is to accurately and expeditiously process and manage outgoing loans (short term and long term) and associated billing for expenses. The person best suited for this position is extremely detail-oriented, meets deadlines, and is a successful multi-tasker. Computer knowledge is imperative and fluency in a foreign language is a plus. Previous museum registrarial experience preferred.
Primary Responsibilities and Duties:
* Report directly to the Associate Registrar, Loans
* Coordinate loan paperwork preparations to include: in-house consults, loan preparation, facility reviews, securing approvals, confirmation of loans, loan follow-up, amendments, and loan class changes for curatorial departments
* Coordinate the transfer of artwork to the MMA and to/from loan venues other than the MMA including transportation, couriers, security, insurance, packing, storage and related housekeeping
* Coordinate billing for all museum loan expenses including review of all loans requiring pre-billing and preparation of budget estimates. Files for billing of loans include: Conservation, Preparation, Packing Charges, Shipping, Insurance, Couriers and miscellaneous mail costs and fees. Issues invoices from OLAS to borrowers
* Submit monthly journal entry reports generated from OLAS and other sources to Finance
* Review monthly reports from Finance to track invoices paid (Customer Cash Report) and to track past due invoices to issue Dunning letters (Monthly Aging Report)
* Assist Associate Registrar, Loans in the preparation of all reports and submissions for the Board of Trustees and the Director's office
* Assist Associate Registrar, Loans in developing, revising, and maintaining loan and billing procedures, financial information, ad hoc query reports, and statistics
* Assist Associate Registrar, Loans in enhancement and maintenance of the Museum outgoing loan application system (OLAS)
* Prepare files in advance of transfer to Archives
* Candidate may be required to travel domestically and internationally and to work on weekends or after hours to meet shipping requirements
* Coordinate projects with Storeroom One personnel and packers
* Candidate must complete Security Threat Assessment application for TSA
* Supervise volunteers and interns, in consultation with the Associate Registrar, Loans
* Other related duties
Requirements and Qualifications:
Experience and Skills:
* Minimum three to five years related experience in registration and/or museum loans preferred
* Excellent organizational, written and verbal skills required
* Extremely detail oriented and ability to work under pressure and meet deadlines required
* Computer proficiency - Word, Excel, Outlook, Acrobat required
* Collections Management - TMS experience
Knowledge and Education:
* BA degree or museum studies program required
* Foreign language - French or Italian preferable
The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms.