Assistant Registrar - Oakland Museum of CA

http://www.westmuse.org/job_board/assistant-registrar


Assistant Registrar

Post Date:

Tuesday, January 5, 2016

Company Name:

Oakland Museum of California

Address:

Apply Online

Oakland, CA 94607


Job Description:

The Oakland Museum of California values are fundamental to our institutional culture and guide our work together.

Excellence: We are committed to excellence and working at the highest standards of integrity and professionalism.

Community: We believe everyone should feel welcome and part of our community, both within the Museum and with our visitors and neighbors.

Innovation: We embrace innovation and calculated risk-taking to achieve our mission.

Commitment: Our work at the Museum demonstrates a sense of purpose and a shared accountability for the institution's success.

POSITION SUMMARY
The Assistant Registrar assists with collection management responsibilities under the direction of Registration Staff. The position assists with tracking museum collections, including using collections management software, to provide research, reference, generate lists of objects, enter collections data, catalog collections, update location changes, image/scan collection materials, enter to retrieve images and data, and perform spot inventories. In addition, under close supervision, the Assistant Registrar will perform various general tasks to assist Registrars in tracking incoming and outgoing Museum exhibitions and loans, creating loan forms and condition reporting.
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ESSENTIAL DUTIES AND RESPONSIBILITIES
The following reflects OMCA's definition of essential functions for this position, but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons.

INSTITUTIONAL RESPONSIBILITIES

• Support the Museum's mission, values, vision, and core commitment to the visitor experience, community engagement, and institutional relevancy for the future
• Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement
• Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives
• Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement

POSITION DUTIES AND RESPONSIBILITIES
Collections Care

• Assist in the maintenance of Museum collections to ensure safe handling and storage of artifacts, specimens and artworks
• Assist registration staff to fill out condition reports for artifacts and specimens
• Assist in the registration of Museum collections, including cataloging, and referencing Museum artifacts and specimens
• Track locations for collections objects while on display and in storage
• Understand proper techniques for safe handling, transportation, and storage of artifacts

Registration and Cataloging

• Enter data into traditional and digital collection records
• Provide information from collection records as needed
• Assist with the recording of cataloging data
• Scan and photograph prioritized collection materials, integrate images and data, perform data clean up, and update collections records with academic and educational content
• Remain informed of collection management principles and procedures in the profession
• Assist with staff access to collections and collections research
• Other duties as assigned

Exhibitions

• Assist registration staff to inspect and record the condition of artifacts and specimens upon receipt, during possession, and prior to release, to assess damage
• Assist in the preparation of loan documents and exhibition lists
• Assist registrar in mailings of loan forms and correspondence with lenders and institutions
• Provide administrative office support for Registrar during exhibitions periods
• Assist with imaging collections for graphics for exhibition

EDUCATION AND EXPERIENCE


A combination of experience and education that demonstrates possession of the necessary knowledge and abilities for this position is required as noted:

• B.A. degree in a relevant discipline required
• Museum Studies Master's Candidate preferred
• 1-2 years related experience

ADDITIONAL QUALIFICATIONS

• Knowledge of basic collections management, exhibition, and registration principles
• Basic knowledge of preventative conservation standards for artifact handling and storage
• Ability to conduct research and understand reference materials
• Ability to use computerized databases and/or collections management software
• Demonstrated accuracy with details
• Ability to commute between multiple museum locations
• Ability to perform repetitive tasks
• Valid CA Drivers License

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
While performing the duties of this position, the employee is frequently exposed to the following:

• Noise, such as groups of people working in enclosed areas
• Typical office environment
• Ability to lift up to 35 pounds

EEO STATEMENT
The Oakland Museum of California is a multicultural organization, committed to diversity and practicing equal opportunity employment in recruitment and hiring. Qualified candidates of diverse backgrounds are encouraged to apply for open positions.

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