Project Manager, Atthowe Fine Art Services, Oakland, CA - Feb 2024

JOB POSTING

Atthowe Fine Art Services is excited to hire a Project Manager to join our Special Projects Department.

Title: Project Manager
Reports to: Head of Special Projects
Schedule: Full Time, Hourly
Base pay range: $37-$46/hour DOE, plus benefits, bonuses, overtime and profit-sharing potentials
Open until filled. Please send a cover letter and resume to jobs@atthowe.com

About us:
In business since 1928, Atthowe is now a worker-owned company exclusively dedicated to the handling of fine art. We provide temperature and humidity-controlled art storage solutions, air and ground transportation support, as well as crating, mounting, and installation services. Our company has changed and grown over time, but always with the same focus of providing high-quality service in a friendly and caring environment. We pride ourselves on our decades of outstanding service and our art-loving, hard-working, dedicated team. We cherish our long history, but we also value our forward thinking, innovative practices. Atthowe Fine Art Services is an equal opportunity employer. We do not and shall not discriminate based on race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations. We are committed to providing an inclusive and welcoming environment for all members of our staff, our clients, and our community.

About the role:
Our Special Projects Department (an exciting, fast-growing part of the company) is looking for a Project Manager - a fantastic opportunity for a hands-on technician and leader with an expert and unique skill set. This person will report to the Head of Special Projects. They will be someone who can plan and execute complex art installations, working through contracting, design development, engineering, fabrication, and installation of large-scale artworks for public and private spaces. Must be comfortable leading a job site and coordinating all the technical details from a desk and the construction site. This person is adept in managing projects with multiple stakeholders, understands contracting responsibilities with an astute ability to assess risks, and will always ensure the crew's safety, all while delivering on time and within budget. Atthowe Fine Art Services prides itself on completing "impossible" projects. Expect to be challenged.

Check out what we do:
Atthowe Fine Art Services
Diego Rivera: Moving a Masterpiece

Core Responsibilities of the Project Manager:

• Manage and conduct large, complex specialized art fabrication, installation, transportation, and rigging jobs from beginning to end
• Understand and fulfill requirements for conducting business with a contractor’s license
• Research and understand current market trends, clientele, methods, materials, vendors, and industry standards
• Manage full lifecycle of projects, including workflows, client communications, feasibility/risk assessments, estimates, plans, scheduling, staffing, permitting, sub-contracting, budgeting, change orders, job tracking, installations, billing, and final reporting
• Maintain the profitability, responsiveness, and quality of services and projects
• Strong working knowledge of Microsoft Office (Excel, Word, Outlook), Adobe, Access, Asana and SketchUp
• Provide support and direction for project-related crew, as needed
• Ensure efficient, timely, and detailed communication and registration information transfer between company departments
• Maintain and inspect all construction and special projects related machinery and equipment, removing or repairing dangerous or damaged equipment
• Possess strong construction and art handling skills and continually increase knowledge and expertise in specialized skill designations such as: art installation, construction, art packing, crating, rigging, registration, and truck driving
• Possess advanced skills and maintain safety certificates for: (Level 1 Intermediate Rigger and Signal Person, forklifts, reach-lifts, scissor/boom-lifts, fall protection, scaffolding)

Typical Tasks:

• Manage communication with multiple project stakeholders, attend meetings, and job site walk-throughs
• Work cross-departmentally to allocate resources and staff to projects, resolving any potential conflicts over resource allocation and ensuring smooth client-facing services
• Assign tasks to crew and oversee and direct progress at project sites
• Produce forecasts and budgets and track project expenses
• Oversight of contracts and risk management issues and appropriately escalate items for management review
• Manage project workflows, estimates, job tracking, and regular client invoicing
• Produce and coordinate Scope of Work, Work Plans, Engineering, Hazard Analysis, Pick Plan and other job related documents
• Construct, modify, lift and carry artwork and museum objects properly, alone and in coordination with co-workers
• Consult on performance reviews and certifications for crew, as needed

Core Accountabilities for all employees:

• Safety of people: Never act in a way that would endanger you, a co-worker, or any other person
• Safety, protection, and stewardship of all artwork and objects in our custody
• Excellent communication, cooperation, and attention to detail with clients, colleagues, and other parties
• Knowledge of and adherence to company standards and policies
• Protect all confidential information, including client information, job details, images, and privileged company information
• Understand and comply with PPE (personal safety equipment) requirements
• Maintain, clean, and safe-guard all tools, equipment, and other company property, both personal and shared
• Professionally represent the company in the community, building effective relationships with clients other stakeholders

Physical Demands:

• Desk work and field work
• Regularly required to walk, stand, sit, bend, lift, and use hands, sometimes for extended periods of time
• Regularly work on boom-lifts, scissor lifts or ladders for long periods of time
• Regularly be in truck cab for extended periods and must exhibit physical agility to enter and exit trucks and/or trailers
• Exposed to outside weather conditions and construction sites
• Must be able to lift 60 pounds unassisted and must be able to frequently lift and/or move up to 300lbs with assistance of mechanical equipment

Qualifications:

• Minimum of 3 years of art handling and/or construction management experience
• Construction license or equivalent tradesman knowledge is preferred
• Possess a valid California driver’s license and a clean driving record at the time of, and for the duration of employment
• Complete and pass STA (Security Threat Assessment) application and verification
• Strong working knowledge of Microsoft Office (Excel, Word, Outlook), Adobe, Access, Asana and SketchUp
• Able to work a flexible schedule as weekend, overtime, overnight, out of town, and holiday work may be necessary

Benefits:
In addition to working with a friendly, art loving team, Atthowe also provides the following benefits:

• 100% coverage of health insurance premiums through Kaiser (includes vision)
• Dental and additional vision coverage through Principal
• 17.5 days of PTO for full time employees (increases with seniority)
• 12 holidays
• 401K with 3% match
• Cell phone reimbursement of $60/month
• Eligibility to become a worker owner with profit sharing after two years of employment
• Employee bonuses

How to Apply:
Send your cover letter and resume to jobs@atthowe.com. Put Project Manager in the subject line of the email.