The Registrar, Exhibitions and Loans works with a team of Registrars to organize and support our active programming and manage complex exhibitions and loans under pressure. The individual in this position works with Curatorial, Collections Information, Collections Management, and Conservation to meet our high standards for registration and collections care.
Responsibilities:

  • Arrange all aspects of exhibition preparation including budget preparation; correspondence with lenders, venues, and in-house staff; and arranging packing, shipping, and insurance coverage
  • Arrange all aspects of outward loan coordination including correspondence with borrowers, shippers, and customs agents, and arranging packing, courier travel, and insurance coverage
  • Travel with exhibitions and loans as assigned
  • Receive or release shipments after-hours in order to meet shipping schedules
  • Write applications for U.S. government indemnities and follow TSA protocols for air transportation and complete Security Threat Assessments
  • Track and process budgets for exhibition and loan expenses
  • Supervise and mentor departmental interns and supporting staff
  • Work with Collections Information on development and clean-up of exhibition and loan-related TMS reporting
  • Assist the Chief Registrar on special projects and departmental strategic planning

Starting date: Immediately

Department: Registrar

Reports to: Chief Registrar

Position Type: Full-time

Union Status: Non-union

FLSA Status: Exempt

Schedule: 35 hours per week, Monday through Friday, 9 am–5 pm


Requirements
  • Master's degree in art history, arts administration, museum studies, or a related field
  • Minimum seven years of experience in museum registration
  • Meticulous attention to detail and thorough record-keeping skills
  • Proficiency and previous experience in Microsoft Office and collections databases (TMS/The Museum System preferred)