Directly manages major Exhibitions Division projects. Coordinates all exhibitions projects to ensure projects successfully meet objectives and are delivered on time and within budget. Supervises, mentors, coordinates and develops Exhibitions division’s project managers. Develops project management tools and maintains standards for deliverables. As part of the Division leadership team, participates in the annual planning processes. Reports regularly to Vice President of Exhibitions.
Core Responsibilities

  • Provides leadership to project delivery teams by actively connecting team members, providing organizational context/best practices and helping to find ways to improve project delivery
  • Makes recommendations to modify projects to enhance the effectiveness in achieving the strategic intent
  • Collaborates, engages, and communicates effectively to all project stakeholders
  • Works closely with all project managers and stakeholders to manage expectations
  • Works with staff throughout the Aquarium to coordinate project team activities with operations of other departments and organization-wide schedules
  • Coordinates and monitors project development using project management best practices
  • Ensures portfolio of projects is managed and coordinated through all phases of design, permitting, construction and occupancy
  • Serves as team leader, supervising, managing and mentoring other Exhibitions Project Managers
  • Supports and oversees work of part-time project managers, helping to set up and manage projects
  • Builds and manages effective project teams, which can include designers, exhibit developers, multi-media professionals, architects, contractors, consultants and vendors
  • Evaluates project requirements and working with Division managers and others assembles and manages project teams
  • Sets expectations and ensures that projects are completed within budgets and schedules while meeting/exceeding organizational needs
  • Plans effectively and drives for results by setting specific goals and developing plans that include deliverables, timelines and resources
  • Helps evaluate project risk, works to minimize risks; when project success is at risk, brings concerns to Vice President of Exhibitions
  • Manages the research and solicitation of proposals for contracted work
  • Provides oversight to third-party project contributors, including architects, engineers, workplace consultants, and construction managers
  • Establishes and maintains project delivery standards and quality of work
  • Ensures timely completion of documentation and submission required by the Aquarium or by government agencies

Absolutely Required Skills / Knowledge / Ability / Experience or Education

  • Bachelor’s degree (architecture, design management, industrial design, project management, construction management or related field preferred) and/or formal PM certification
  • Minimum of 5-years’ experience in project or program management
  • Experience managing development of complex, public-facing experiences
  • Excellent oral and written communication skills
  • Ability to build credibility, establish rapport and maintain effective communication with stakeholders at multiple levels, including those external to the organization
  • Customer–oriented person with a successful track record of running multi-year large scale programs and projects
  • Proven project management and communication skills, with a strong technical understanding and ability to strategically see and communicate the big picture. Demonstrated ability to lead, direct and coordinate work of a multidisciplinary project team
  • Strong multi-tasking abilities to facilitate multiple complex projects with constant attention to detail
  • Experienced team player with strong interpersonal skills
  • Flexible to changing schedules
  • Self-motivated
  • Knowledge of production of concept design, schematic design, design development and construction/fabrication/production documents
  • Knowledge/experience with character, quality and cost of construction/fabrication materials and equipment
  • Knowledge/experience with architectural and technical detailing, construction, fabrication and production technology and equipment
  • Demonstrated ability to plan, budget and manage assigned project during construction, fabrication and production
  • Ability to work within a fast paced environment with critical deadlines
  • Competency in all Windows Office, including Word, Excel, Project
  • Ability to work within, and maintain MBA’s Core Values
  • Demonstrated commitment to MBA’s Leadership Competencies

Desired Skills / Knowledge / Ability / Experience or Education

  • PgMP® and/or PMP® preferred
  • Experience managing live-animal exhibition projects or museum experiences