Registrar oversees all aspects of the physical maintenance of the permanent collections, loan objects, and all related documentation. The Registrar develops and refines record keeping systems; establishes new records; develops and enforces protocol for storage, transport, and all movement of objects. The Registrar works collaboratively with the curatorial staff to manage the care and safety of the permanent collection and assists the curatorial staff as well as all other staff members needing access to the museum records. The Registrar reports directly to the Director & Chief Curator.



Systems

  • Ensure that the computerized record-keeping system (PastPerfect) is up to date and backed up
  • Establish a system for conducting regular collection inventory
  • Evaluate, update, and implement the museum’s Disaster Plan and Collection Management Policy
  • Develop and implement an object photography station with the goal of photographing all artwork and fully populating the object database image records
  • Complete condition reports on all incoming and outgoing objects, including loans
  • Prepare deeds of gift, loan forms, shipping and receiving receipts, and all other necessary paperwork pertaining to the movement and ownership of works borrowed or in the permanent collections. Maintain communications with artist, donors, and lenders relating to these records
  • Assign accession numbers and establish permanent records and files for all new acquisitions
  • Maintain order of museum library

Artwork Care

  • Assumes proper packing, shipping, and insurance for all artworks entering or exiting the museum; maintains their written and visual condition reports
  • Monitors art storage and exhibition spaces for temperature/humidity, environmental hazards, safety, cleanliness, and ongoing maintenance concerns
  • Maintains and regularly updates the museum’s facilities report, and maintains an accurate up-to-date inventory of the collection and all object locations
  • Consults with conservators and constructs object display mounts
  • Improves art storage organization and mounts as deemed necessary
  • Oversees special handling protocol for culturally sensitive objects


    Other Duties
  • Assists with special events and programs as needed
  • Other duties as assigned



RequirementsRequired Qualifications

  • Bachelor’s degree required in museum studies, art, art history, or related field
  • Strong oral and written communication skills
  • Skilled in digital photography
  • Computer literacy with proficiency with PastPerfect, Microsoft Office, and photo programs
  • Physically able to climb ladders and lift 40 pounds
  • Exceptional attention to detail and organization
  • Multi-tasking skills; self-starter
  • Strong written and oral communication skills
  • Strong interpersonal skills and flexibility

Preferred Qualifications

  • Master’s degree or higher in museum studies, collection management or related field
  • Three years professional experience in registration or collections management work