The Access & Loans Registrar manages access to the physical objects collection, including packing, moving and storage, all loans, and research and media requests. Coordinates the de-accessioning process and mitigates risks for all collection types by monitoring collections and storage spaces for disasters, security, environment and pests.
Responsibilities
Essential Duties and Responsibilities:
Coordinates all collections moves and artifact retrievals required by internal and external constituents, records location changes and reconciles issues, and coordinates work with outside contractors such as conservators, movers, riggers and others for special projects as approved
Provides access to the physical object (hardware and ephemera) collection in support of requests from curator, researchers, media, etc. including retrieving artifacts and documenting requests
Assists with all aspects of incoming and outgoing loans with outside institutions and individuals, including documentation, condition reporting, packing and receiving, and shipment of artifacts, and may serve as courier for local transports
Researches and reconciles old loans, develops related procedures and reports, catalogs objects and continuously improves permanent paper file and database records as needed
Assist with the receipt and processing of large collections
Coordinates with other Collections staff to conduct periodic physical inventories of the collections
Manages the physical care of the collection, including monitoring all storage and exhibit spaces for environment, pests, security and similar risks
Serves as security during onsite photography and filming in exhibit or storage spaces
Keeps up-to-date the general facility reports and disaster plans for on- and offsite locations
Teams with the Acquisitions & Exhibits Registrar to support exhibits, including installation, ongoing artifact security and cleanings
Coordinates activities at offsite storage including artifact cleaning and collaborating with Facilities staff for forklift and other facility-related support
Qualifications
Required Background, Experience, and Education:
Masters degree in Museum Studies with 3+ years progressive experience as a professional registrar
Demonstrated experience in and knowledge of museum collections best practices with emphasis in domestic and international loans processing, condition reporting, shipping logistics, and insurance/indemnity
Experience in large artifact cataloging, handling, moving, collections storage and preventive conservation
Experience using Mimsy XG or similar collections management relational database
Familiarity with environmental standards for collections storage
Ability to manage multiple projects, establish priorities and organize/execute several tasks simultaneously
Excellent written and oral communications skills specific to provenance research, policies, documentation and correspondence as well as excellent interpersonal and organizational skills
Ability and willingness to maintain high level of accuracy and attention to detail with the ability to collaborate with a wide variety of museum professionals, vendors, volunteers, interns, and others
Ability to work both independently and collaboratively with a diverse group of people
Ability to lift 40 lbs., climb a ladder, learn to use a pallet jack and learn to drive a scissor lift
Staff in this position must travel between multiple locations. Valid CA driver’s license and reliable transportation are required.
Preferred Qualifications, Attributes and Skills
Experience using eClimate Notebook
Experience working with and supervising interns or volunteers
Familiarity with computer, technology or electronics collections
Reply With Quote