The Visual Arts Center of New Jersey seeks an experienced Exhibitions Manager to support the Curator in all aspects of exhibition planning and implementation.

PRIMARY AREAS OF RESPONSIBILITY
Act as project manager for all exhibitions:

  • Maintain long-term exhibition calendar; Develop work schedule and production timeline for each exhibition; Monitor deadlines for staff, artist and fabricators; Schedule, prepare materials for, and take minutes at exhibition planning meetings
  • Assist with preparation of yearly curatorial budgets; Produce purchase orders for all departmental expenses; Track all exhibition expenses
  • Create contracts for artists, designers, curators, writers, and other outside consultants
  • Manage information for printed exhibition material, PR, and website; Collect high resolution images and image credit information for catalogues, other printed materials, website and PR; Organize images and information for printed exhibition materials (postcards, checklists, catalogues, brochures, and signage); Assist in proofing catalogue and printed materials including exhibition checklists, catalogues, brochures, press releases, wall labels and statements; Manage rights and reproduction requests for catalogue illustrations; Using established template, design and order postcards for each exhibition.

Act as registrar for all exhibitions:

  • Organize checklists and lender information; Responsible for loan agreements, incoming/outgoing receipts, insurance forms, and condition reports
  • Request and compare shipping estimates; Manage incoming and outgoing shipping for all loaned works
  • Schedule and supervise installation and de-installation, including packing; Book installers, hire fabricators, rent equipment and purchase additional display materials as needed - pedestals/electronics/plexiglas vitrines etc.
  • Oversee gallery monitoring and maintenance (including light bulb replacement) with customer relations staff and operations
  • Oversee exhibition preparation and storage areas; Maintain installation furnishings such as pedestals, vitrines, and shelving, and electronic equipment such as television/video monitors, headphones, projectors, etc.
  • Coordinate all gallery preparations with maintenance staff

ADDITIONAL RESPONSIBILITIES

  • Documentation: Coordinate installation photography and supervise contract photographer; Manage current exhibitions records; Maintain exhibition archives.
  • Correspondence: Respond to exhibition inquiries; manage curatorial mailing list and evite list for openings and public programs; oversee catalogue mailings to artists and galleries
  • Monitor and replenish exhibition and office supplies
  • Interview, hire, and supervise interns; plan and create projects for interns
  • Other duties as assigned



RequirementsQUALIFICATIONS
This position requires strong project management skills: the ability to work well under pressure in a deadline-driven environment, to establish priorities, and to manage multiple projects concurrently. The successful candidate will possess superior organizational skills, strong attention to detail, and a high level of accuracy. Excellent communication skills—written, verbal, and interpersonal—are necessary, as is the ability to work both independently or with a small team. Must be able to interact effectively with museum trustees, artists, arts professionals, and the public. Proficiency in Word, Excel, and Outlook required; working knowledge of Adobe Creative Suite a plus.
EDUCATION AND EXPERIENCE
Bachelor’s degree and prior museum or gallery experience required; Master’s degree in Museum Studies or related field preferred. Must have a thorough understanding of museum standards and practices as well as a working knowledge of contemporary art.
Qualified candidates should submit a resume and cover letter to info@artcenternj.org
Please include position title in the subject line.
Please note only candidates of interest will be contacted. No phone calls please.