Registrar (History Museum) Salary: $45,167.04 - $63,819.84 Annually Location: Sacramento, CA Job Type: Full-Time Department : Convention & Cultural Services Job Number:017014-18 Closing:8/20/2018 11:59 PM Pacific
Under direction to perform professional work providing for the safekeeping and responsible management of archival and museum collections of the Center for Sacramento History and for any items collected by the Center. The specific aspects of care are outlined in the Center's Collection Management Policy.
SUPERVISION RECEIVED AND EXERCISED General supervision provided by the City Historian. Responsibilities include the supervision of lower level staff, volunteers, and interns.
ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed.
Register incoming and outgoing collections. Accession and catalog new items insuring that all documents are properly processed. Maintain detailed inventory and accession files of the museum and archival collections, including management of collection database. Utilize computerized collection management system to maintain accurate storage locations for all collection items. Oversee storage of the collection to ensure that it is safe and accessible and meets American Alliance of Museums (AAM) collections storage standards. Implement a 5-year inventory cycle as stipulated by the Collection Management Policy. Serve as risk manager for assessing potential conservation needs of the collection. Assess conservation proposals with the curators; identify conservation resources. Maintain statistics that relate to the collection. Implement deaccession policy including determining objects' legal status, tracking the deaccession process and coordinating the disposal of deaccessioned objects. With curators, assess loan requests for artifacts in the collection. Generate and maintain all documentation pertaining to incoming and outgoing loans including exhibition contracts, loan agreements, receipts, shipping documents, and condition reports. Arrange for appropriate shipping and crating for incoming and outgoing loans. Maintain or supervise maintenance of holding and processing areas (cleaning, dusting, etc.) Supervise and train employees and volunteers in the processing of collections. Write reports and correspondence.
QUALIFICATIONS Knowledge of:
Museum collections management practices, specifically museum registration and ethics. Principles of museum conservation. Museum standards and techniques for shipping artifacts. Understanding of legal aspects of managing museum and archival collections. Computerized collection management software. Museum professional environmental standards and security practices.
Ability to: Set up and maintain detailed recordkeeping systems. Establish and maintain effective working relationships with those contacted in the course of work. Communicate effectively, both orally and in writing. Work on numerous projects simultaneously and prioritize multiple and long term projects. Safely handle artifact and archival collections in a variety of media. Examine and document artifacts for physical damage and/or defects. Plan, organize, and review work of subordinates. Train, supervise, and evaluate subordinates.
EXPERIENCE AND EDUCATION Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education: A Bachelor's Degree from an accredited college or university in art, art history, museum studies, or a related field.
Experience: Four years museum experience (preferably history) with two of the years in a museum registration department.
Substitution: A Master's Degree may substitute for one year of required experience.
Proof of Education: Proof of education such as college transcripts and degrees must be submitted to the City of Sacramento Employment Office in person, as an attachment(s) to the online application, or fax to (916) 596-1556. If submitting in person or via fax, please include your name and Recruitment #017014-18 on your documents. Unofficial transcripts or copies of documents are acceptable.
An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted before you will be considered for any positions.
THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can be accessed through the governmentjobs.com applicant inbox.
1. Application: (Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application to the Employment Office by the final filing deadline; Employment applications must be submitted online; paper applications will not be accepted.
Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the "Work Experience" section. Note: Qualifying experience is based on 40 hours per week (pro-rated if less than 40 hours/week).
If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
Proof of required education and/or degree equivalency must be submitted online with your application, emailed to employment@cityofsacramento.org, delivered in person, or sent to the Employment Office by fax or mail by the final filing deadline.
2. Supplemental Questionnaire: (Weighted 100%) – The Supplemental Questionnaire is the Training and Experience Exam. Only the applicants who meet the minimum qualifications will become candidates and their supplemental questionnaire will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. Therefore, your responses to the supplemental questionnaire should be thorough and complete because the exam score will determine your ranking on the eligible list for this job. When completing the supplemental questionnaire, please note: Responses to the supplemental questionnaire must be submitted online; paper questionnaires will not be accepted. Incomplete supplemental questionnaires will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire.
3. Eligibility - Candidates who pass the Training & Experience evaluation will be placed on an eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list.
4. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete LiveScan / fingerprinting and receive Human Resources approval prior to receiving a start date from the Department.
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