erika.katayama
05-28-2014, 01:12 PM
The Database Administrator/Associate Registrar maintains, implements and updates policies and procedures that ensures the integrity and security of the collections database (Argus.net), as well as adherence of data standards and effective searching and reporting of information by all museum users. Supervise creation, processing, maintainance, and retrieval of all records and legal documentation of the collections including acquisitions, deaccessions, incoming and outgoing loans. Coordinate shipping, packing, insurance, courier arrangements, and processing for incoming and outgoing art.
Essential Duties/Responsibilities:
Database Administrator:
Work with the IT and the ECS department to support and maintain the Museum’s collections database (Argus. Net) and serve as liaison with staff and database vendor for all user interface issues. Facilitate database new releases and upgrades with IT staff.
Create and oversee database policies and procedures, establish and supervise data input standards, and create and maintain updated user manual.
Train staff in all database searching and reporting functions and respond to user questions. Review, monitor, and train users in lexicon and controlled vocabulary data entry and cleanup. Maintain user accounts, password, and security controls.
Use Crystal Reports to modify existing reports and develop new reports.
Help design and implement new modules and applications to benefit collections related tasks.
Learn new skills and keep up with emerging technology. Be an active and contributing member in the Argus.net user community.
Associate Registrar:
Oversee processing of all new acquisitions, loans, and deaccessions in the database. Liaison with Director’s office, Curatorial departments and all Committees (Acquisitions Group, Collections Committee, Board of Trustees) by generating committee agendas, and ensuring collection documentation is completed and distributed.
Oversee accuracy of collection data and statistics. Prepare and distribute year-end collections statistics, donor lists and related database-generated collection reports for annual report and upon request.
Coordinate, create, and oversee legal and insurance documentation, condition status, crating, domestic and international shipping and related customs requirements for incoming and outgoing art shipments.
Provide access to temporary art storage and collection object files for staff, and external researchers.
Prepare budgets for exhibitions and permanent collection related projects and processes.
Assist Registrar in establishing office policies and procedures and advising on legal and ethical implications for all art transactions.
Other projects as assigned.
Non-Essential (Other) Duties/Responsibilities
Pack, unpack, and transport artwork/crates within and outside museum.
Train on-call, contract, intern and volunteer personnel.
Provide courier services.
Answer public researcher requests.
Other duties as assigned.
Supervisory duties
Supervise registarial assistants, on-call and contract special project personnel, interns, and volunteers in projects relating to collections processing and research. Hire and supervise all contractors involved in database and report requests, shipments and loan coordination.
Job Requirements
Job Qualifications
Knowledge, Skill And Ability
In depth museum database management skills essential including working knowledge of data architectures, metadata standards, imaging, digital asset management and computer hardware and software required; ARGUS.net or similar database exposure and Crystal Reports experience required.
Knowledge of professional museum registration, art handling, fine art insurance, and collections management theory and practices.
Art shipment experience required.
Knowledge of legal and ethical issues relating to museum collections and art transactions
Strong organzational and interpersonal skills
Detail oriented
Skill in negotiation and resolution of non-routine problems
Education or Formal Training
Masters degree in museum studies, art history, anthropology, or related field.
Experience
Three-five years experience in a museum registration office that includes specific involvement with museum collection databases, related report-writing, and lexicon building and organization. Familiarity with registration-related records and record keeping, collections management theories, fine art insurance, condition reporting, and professional art shipping, art handling, and preventative conservation required.
Material and Equipment Directly Used
Computer
Hand and power tools
A-frame, furniture dolly, pallet jack
Museum van for art transports
Working Environment/Physical Activities
After-hours supervision of art shipments as required
Museum, off-site storage, local galleries, private residences
Subject to many interruptions
Pressure due to multiple calls and inquiries
Lifting, pushing, or pulling up to 50 lbs.
Standing, walking, sitting, and climbing
Eye, hand, and foot coordination
This is a full-time position with benefits. Posting closes June 13, 2014. If you are interested in applying for this position, please submit your Cover Letter and Resume to the Human Resources Department athrcoordinator@denverartmuseum.org (hrcoordinator@denverartmuseum.org). Please include your name and the position in the subject line of your email.
It is the policy of the Denver Art Museum to prohibit discrimination against any person or organization based on age, race, sex, color, creed, religion, national origin, sexual orientation, transgender status, gender identity, gender expression, ancestry, marital status, gender, veteran status, political service, affiliation or disability.
Essential Duties/Responsibilities:
Database Administrator:
Work with the IT and the ECS department to support and maintain the Museum’s collections database (Argus. Net) and serve as liaison with staff and database vendor for all user interface issues. Facilitate database new releases and upgrades with IT staff.
Create and oversee database policies and procedures, establish and supervise data input standards, and create and maintain updated user manual.
Train staff in all database searching and reporting functions and respond to user questions. Review, monitor, and train users in lexicon and controlled vocabulary data entry and cleanup. Maintain user accounts, password, and security controls.
Use Crystal Reports to modify existing reports and develop new reports.
Help design and implement new modules and applications to benefit collections related tasks.
Learn new skills and keep up with emerging technology. Be an active and contributing member in the Argus.net user community.
Associate Registrar:
Oversee processing of all new acquisitions, loans, and deaccessions in the database. Liaison with Director’s office, Curatorial departments and all Committees (Acquisitions Group, Collections Committee, Board of Trustees) by generating committee agendas, and ensuring collection documentation is completed and distributed.
Oversee accuracy of collection data and statistics. Prepare and distribute year-end collections statistics, donor lists and related database-generated collection reports for annual report and upon request.
Coordinate, create, and oversee legal and insurance documentation, condition status, crating, domestic and international shipping and related customs requirements for incoming and outgoing art shipments.
Provide access to temporary art storage and collection object files for staff, and external researchers.
Prepare budgets for exhibitions and permanent collection related projects and processes.
Assist Registrar in establishing office policies and procedures and advising on legal and ethical implications for all art transactions.
Other projects as assigned.
Non-Essential (Other) Duties/Responsibilities
Pack, unpack, and transport artwork/crates within and outside museum.
Train on-call, contract, intern and volunteer personnel.
Provide courier services.
Answer public researcher requests.
Other duties as assigned.
Supervisory duties
Supervise registarial assistants, on-call and contract special project personnel, interns, and volunteers in projects relating to collections processing and research. Hire and supervise all contractors involved in database and report requests, shipments and loan coordination.
Job Requirements
Job Qualifications
Knowledge, Skill And Ability
In depth museum database management skills essential including working knowledge of data architectures, metadata standards, imaging, digital asset management and computer hardware and software required; ARGUS.net or similar database exposure and Crystal Reports experience required.
Knowledge of professional museum registration, art handling, fine art insurance, and collections management theory and practices.
Art shipment experience required.
Knowledge of legal and ethical issues relating to museum collections and art transactions
Strong organzational and interpersonal skills
Detail oriented
Skill in negotiation and resolution of non-routine problems
Education or Formal Training
Masters degree in museum studies, art history, anthropology, or related field.
Experience
Three-five years experience in a museum registration office that includes specific involvement with museum collection databases, related report-writing, and lexicon building and organization. Familiarity with registration-related records and record keeping, collections management theories, fine art insurance, condition reporting, and professional art shipping, art handling, and preventative conservation required.
Material and Equipment Directly Used
Computer
Hand and power tools
A-frame, furniture dolly, pallet jack
Museum van for art transports
Working Environment/Physical Activities
After-hours supervision of art shipments as required
Museum, off-site storage, local galleries, private residences
Subject to many interruptions
Pressure due to multiple calls and inquiries
Lifting, pushing, or pulling up to 50 lbs.
Standing, walking, sitting, and climbing
Eye, hand, and foot coordination
This is a full-time position with benefits. Posting closes June 13, 2014. If you are interested in applying for this position, please submit your Cover Letter and Resume to the Human Resources Department athrcoordinator@denverartmuseum.org (hrcoordinator@denverartmuseum.org). Please include your name and the position in the subject line of your email.
It is the policy of the Denver Art Museum to prohibit discrimination against any person or organization based on age, race, sex, color, creed, religion, national origin, sexual orientation, transgender status, gender identity, gender expression, ancestry, marital status, gender, veteran status, political service, affiliation or disability.