erika.katayama
03-04-2015, 10:21 AM
The Art Institute of ChicagoAssociate Registrar, Loans and Exhibitions
The Art Institute of Chicago is one of the largest and most prestigious fine art institutions in the world. It incorporates the museum, which is visited by millions of people every year who enjoy our distinguished collections, and The School of The Art Institute, which ranks as one of the top independent colleges in the United States and abroad in art and design. The Art Institute’s outstanding reputation is based not only on its collections, facilities, and academic programs, but also on its team of dedicated professionals. The Art Institute offers a variety of occupations for various skill levels, which in turn contributes to the diverse activities of the organization. As a result, The Art Institute prides itself on effective, efficient, and productive operations.
We are currently seeking an Associate Registrar, Loans and Exhibitions who: Reports to the Senior Registrar for Loans and Exhibitions to implement highly active temporary exhibition program of The Art Institute of Chicago. Prepares and distributes various reports, procedural documents, contractual agreements, receipts and invoices related to works of art on loan to the museum. Compiles and maintains computerized databases for temporary exhibitions and calendars for shipment activities. Arranges insurance, packing, and transportation, including foreign import and export documentation (e.g., customs, CITES, etc.) for art objects, coming to or leaving from the museum for loan and/or exhibition. Consults with and advises curators regarding budgets, loans scheduling and installation logistics.
PRIMARY DUTIES AND RESPONSIBILITIES:
Manages individual temporary exhibitions including compiling reports for regular meetings. Reviews and completes loan agreement forms and related legal documents for objects on loan to and from the museum.
Arranges transportation, insurance and courier itineraries with shippers, customs agents, lenders and borrowing institutions. Acts as courier for loans and traveling exhibitions.
Approves and processes for payment charges related to the transportation, miscellaneous lender/borrower fees and insurance for loans. Invoices borrowers for packing, courier, and glazing fees charged for loans from the collection.
Coordinates installation and de-installation of works in consultation with curatorial departments, conservators, art installers, packers, physical plant and security staffs.
Consults with curators on the preparation of budget estimates for proposed exhibitions, advising them on probable shipping, insurance and installation costs. Updates budgets as requested.
Assists the Executive Director for Exhibitions and Registration, in the organization of special exhibitions and loans (e.g., preparing indemnity applications, reviewing venues).
Qualifications
Bachelor’s degree in an art-related field, art history, or museum studies; MA preferred. Minimum seven years art museum registration experience with hands-on knowledge of international exhibitions and outgoing loans required. Demonstrated knowledge of fine art insurance and federal indemnity. Demonstrated proficiency with Filemaker Pro database software or comparable and collection management software. Excellent organizational skills, and the ability to multitask and prioritize. Ability to develop, manage, and track budgets is essential to this position as are excellent organizational, strong interpersonal skills and strong oral and written communication skills.
Apply online at: https://hrweb.artic.edu/recruit/applyjob.html (https://csweb.artic.edu/recruit/applyjob.html)
The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse workforce.
The Art Institute of Chicago is one of the largest and most prestigious fine art institutions in the world. It incorporates the museum, which is visited by millions of people every year who enjoy our distinguished collections, and The School of The Art Institute, which ranks as one of the top independent colleges in the United States and abroad in art and design. The Art Institute’s outstanding reputation is based not only on its collections, facilities, and academic programs, but also on its team of dedicated professionals. The Art Institute offers a variety of occupations for various skill levels, which in turn contributes to the diverse activities of the organization. As a result, The Art Institute prides itself on effective, efficient, and productive operations.
We are currently seeking an Associate Registrar, Loans and Exhibitions who: Reports to the Senior Registrar for Loans and Exhibitions to implement highly active temporary exhibition program of The Art Institute of Chicago. Prepares and distributes various reports, procedural documents, contractual agreements, receipts and invoices related to works of art on loan to the museum. Compiles and maintains computerized databases for temporary exhibitions and calendars for shipment activities. Arranges insurance, packing, and transportation, including foreign import and export documentation (e.g., customs, CITES, etc.) for art objects, coming to or leaving from the museum for loan and/or exhibition. Consults with and advises curators regarding budgets, loans scheduling and installation logistics.
PRIMARY DUTIES AND RESPONSIBILITIES:
Manages individual temporary exhibitions including compiling reports for regular meetings. Reviews and completes loan agreement forms and related legal documents for objects on loan to and from the museum.
Arranges transportation, insurance and courier itineraries with shippers, customs agents, lenders and borrowing institutions. Acts as courier for loans and traveling exhibitions.
Approves and processes for payment charges related to the transportation, miscellaneous lender/borrower fees and insurance for loans. Invoices borrowers for packing, courier, and glazing fees charged for loans from the collection.
Coordinates installation and de-installation of works in consultation with curatorial departments, conservators, art installers, packers, physical plant and security staffs.
Consults with curators on the preparation of budget estimates for proposed exhibitions, advising them on probable shipping, insurance and installation costs. Updates budgets as requested.
Assists the Executive Director for Exhibitions and Registration, in the organization of special exhibitions and loans (e.g., preparing indemnity applications, reviewing venues).
Qualifications
Bachelor’s degree in an art-related field, art history, or museum studies; MA preferred. Minimum seven years art museum registration experience with hands-on knowledge of international exhibitions and outgoing loans required. Demonstrated knowledge of fine art insurance and federal indemnity. Demonstrated proficiency with Filemaker Pro database software or comparable and collection management software. Excellent organizational skills, and the ability to multitask and prioritize. Ability to develop, manage, and track budgets is essential to this position as are excellent organizational, strong interpersonal skills and strong oral and written communication skills.
Apply online at: https://hrweb.artic.edu/recruit/applyjob.html (https://csweb.artic.edu/recruit/applyjob.html)
The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse workforce.