erika.katayama
11-23-2015, 10:44 AM
Position Title:
Registrar Assistant
Department:
Registrar's Office
Reports to:
Administrator
Salary Grade:
16
Employee Classification:
Effective Date:
November 2015
General Description:
The Registrar Assistant reports to the department Administrator with dotted line responsibility to the Associate Registrar for collections. This person's primary responsibility is the assigning of accession numbers for all works of art acquired into the Museum's collections. He/she also works closely on a daily basis with curatorial staff to be sure that proper recordkeeping is maintained. Other projects include archival record maintainence and working with TMS staff and the curators to resolve outstanding problems of accessioning. He/she is also responsible for culling examination files and closing out Registrar records for works which have been acquired. He/she is also essential for the smooth operation of the Registrar's office, not only as assistant to the Registrar, but for the department at large with responsibility for day-to-day operational functions.
Primary Responsibilities and Duties:
Assigning accession numbers based on reports of Curatorial Purchase and Gift forms including transcribing numbers on reports
Entering data into TMS database
Printing accession cards; updating accession records with changes of status
Notifying the curatorial departments of accession numbers
Updating lists for circulation from Board, Executive and Acquisitions meetings
Protecting Accesion files against theft, misuse or damage
Providing back-up support to two collections registrars; printing Expect reports, Receipts, SR1 ID's and Packing reports from TMS, and follow up filing of these reports
Assisting with digital photography of incoming examination material as needed
Providing all courier support for 5 exhibition registrars: hotel reservations, ID requests and Per Diem requests (with responsibility to safeguard and reconcile several thousand dollars of Per Diem at any given time)
Preparing courier packets; ordering insurance as needed; escorting couriers to/from exhibition galleries and Storeroom One
Word processing, filing, Xeroxing, telephone reception, mail distribution, petty cash requests
Serve as Kronos Timekeeper for the department; creating schedules, reviewing employee time cards weekly for exceptions and missing punches, and running reports as needed
Ordering supplies and other vendor requirements for the department utilizing a Museum P-Card; reviewing monthly P-Card statements for management approval; maintaining office/copier supplies
Maintain Museum vehicle scheduling distribution system
Provide back-up support to Administrative Assistant for bookkeeping activity (preparing Supplier Invoices and tracking status)
Other related duties
Requirements and Qualifications:
Experience and Skills:
Registration experience preferred
Candidate must be detail oriented and accurate
Candidate must possess excellent communication skills
Good office and interpersonal skills, professional telephone manner, ability to work in a fast paced environment and accept high level of responsibility, ability to multi-task and work independently.
Knowledge and Education:
BA degree or museum studies program required
Experience in various computer programs (MS Office Suite) required
One-two years registration experience preferred
Experience in cataloguing and collections management systems (TMS) preferred
The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.
Registrar Assistant
Department:
Registrar's Office
Reports to:
Administrator
Salary Grade:
16
Employee Classification:
Effective Date:
November 2015
General Description:
The Registrar Assistant reports to the department Administrator with dotted line responsibility to the Associate Registrar for collections. This person's primary responsibility is the assigning of accession numbers for all works of art acquired into the Museum's collections. He/she also works closely on a daily basis with curatorial staff to be sure that proper recordkeeping is maintained. Other projects include archival record maintainence and working with TMS staff and the curators to resolve outstanding problems of accessioning. He/she is also responsible for culling examination files and closing out Registrar records for works which have been acquired. He/she is also essential for the smooth operation of the Registrar's office, not only as assistant to the Registrar, but for the department at large with responsibility for day-to-day operational functions.
Primary Responsibilities and Duties:
Assigning accession numbers based on reports of Curatorial Purchase and Gift forms including transcribing numbers on reports
Entering data into TMS database
Printing accession cards; updating accession records with changes of status
Notifying the curatorial departments of accession numbers
Updating lists for circulation from Board, Executive and Acquisitions meetings
Protecting Accesion files against theft, misuse or damage
Providing back-up support to two collections registrars; printing Expect reports, Receipts, SR1 ID's and Packing reports from TMS, and follow up filing of these reports
Assisting with digital photography of incoming examination material as needed
Providing all courier support for 5 exhibition registrars: hotel reservations, ID requests and Per Diem requests (with responsibility to safeguard and reconcile several thousand dollars of Per Diem at any given time)
Preparing courier packets; ordering insurance as needed; escorting couriers to/from exhibition galleries and Storeroom One
Word processing, filing, Xeroxing, telephone reception, mail distribution, petty cash requests
Serve as Kronos Timekeeper for the department; creating schedules, reviewing employee time cards weekly for exceptions and missing punches, and running reports as needed
Ordering supplies and other vendor requirements for the department utilizing a Museum P-Card; reviewing monthly P-Card statements for management approval; maintaining office/copier supplies
Maintain Museum vehicle scheduling distribution system
Provide back-up support to Administrative Assistant for bookkeeping activity (preparing Supplier Invoices and tracking status)
Other related duties
Requirements and Qualifications:
Experience and Skills:
Registration experience preferred
Candidate must be detail oriented and accurate
Candidate must possess excellent communication skills
Good office and interpersonal skills, professional telephone manner, ability to work in a fast paced environment and accept high level of responsibility, ability to multi-task and work independently.
Knowledge and Education:
BA degree or museum studies program required
Experience in various computer programs (MS Office Suite) required
One-two years registration experience preferred
Experience in cataloguing and collections management systems (TMS) preferred
The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.