erika.katayama
08-16-2018, 09:58 AM
Directly manages major Exhibitions Division projects. Coordinates all exhibitions projects to ensure projects successfully meet objectives and are delivered on time and within budget. Supervises, mentors, coordinates and develops Exhibitions division’s project managers. Develops project management tools and maintains standards for deliverables. As part of the Division leadership team, participates in the annual planning processes. Reports regularly to Vice President of Exhibitions.
Core Responsibilities
Provides leadership to project delivery teams by actively connecting team members, providing organizational context/best practices and helping to find ways to improve project delivery
Makes recommendations to modify projects to enhance the effectiveness in achieving the strategic intent
Collaborates, engages, and communicates effectively to all project stakeholders
Works closely with all project managers and stakeholders to manage expectations
Works with staff throughout the Aquarium to coordinate project team activities with operations of other departments and organization-wide schedules
Coordinates and monitors project development using project management best practices
Ensures portfolio of projects is managed and coordinated through all phases of design, permitting, construction and occupancy
Serves as team leader, supervising, managing and mentoring other Exhibitions Project Managers
Supports and oversees work of part-time project managers, helping to set up and manage projects
Builds and manages effective project teams, which can include designers, exhibit developers, multi-media professionals, architects, contractors, consultants and vendors
Evaluates project requirements and working with Division managers and others assembles and manages project teams
Sets expectations and ensures that projects are completed within budgets and schedules while meeting/exceeding organizational needs
Plans effectively and drives for results by setting specific goals and developing plans that include deliverables, timelines and resources
Helps evaluate project risk, works to minimize risks; when project success is at risk, brings concerns to Vice President of Exhibitions
Manages the research and solicitation of proposals for contracted work
Provides oversight to third-party project contributors, including architects, engineers, workplace consultants, and construction managers
Establishes and maintains project delivery standards and quality of work
Ensures timely completion of documentation and submission required by the Aquarium or by government agencies
Absolutely Required Skills / Knowledge / Ability / Experience or Education
Bachelor’s degree (architecture, design management, industrial design, project management, construction management or related field preferred) and/or formal PM certification
Minimum of 5-years’ experience in project or program management
Experience managing development of complex, public-facing experiences
Excellent oral and written communication skills
Ability to build credibility, establish rapport and maintain effective communication with stakeholders at multiple levels, including those external to the organization
Customer–oriented person with a successful track record of running multi-year large scale programs and projects
Proven project management and communication skills, with a strong technical understanding and ability to strategically see and communicate the big picture. Demonstrated ability to lead, direct and coordinate work of a multidisciplinary project team
Strong multi-tasking abilities to facilitate multiple complex projects with constant attention to detail
Experienced team player with strong interpersonal skills
Flexible to changing schedules
Self-motivated
Knowledge of production of concept design, schematic design, design development and construction/fabrication/production documents
Knowledge/experience with character, quality and cost of construction/fabrication materials and equipment
Knowledge/experience with architectural and technical detailing, construction, fabrication and production technology and equipment
Demonstrated ability to plan, budget and manage assigned project during construction, fabrication and production
Ability to work within a fast paced environment with critical deadlines
Competency in all Windows Office, including Word, Excel, Project
Ability to work within, and maintain MBA’s Core Values
Demonstrated commitment to MBA’s Leadership Competencies
Desired Skills / Knowledge / Ability / Experience or Education
PgMP® and/or PMP® preferred
Experience managing live-animal exhibition projects or museum experiences
Core Responsibilities
Provides leadership to project delivery teams by actively connecting team members, providing organizational context/best practices and helping to find ways to improve project delivery
Makes recommendations to modify projects to enhance the effectiveness in achieving the strategic intent
Collaborates, engages, and communicates effectively to all project stakeholders
Works closely with all project managers and stakeholders to manage expectations
Works with staff throughout the Aquarium to coordinate project team activities with operations of other departments and organization-wide schedules
Coordinates and monitors project development using project management best practices
Ensures portfolio of projects is managed and coordinated through all phases of design, permitting, construction and occupancy
Serves as team leader, supervising, managing and mentoring other Exhibitions Project Managers
Supports and oversees work of part-time project managers, helping to set up and manage projects
Builds and manages effective project teams, which can include designers, exhibit developers, multi-media professionals, architects, contractors, consultants and vendors
Evaluates project requirements and working with Division managers and others assembles and manages project teams
Sets expectations and ensures that projects are completed within budgets and schedules while meeting/exceeding organizational needs
Plans effectively and drives for results by setting specific goals and developing plans that include deliverables, timelines and resources
Helps evaluate project risk, works to minimize risks; when project success is at risk, brings concerns to Vice President of Exhibitions
Manages the research and solicitation of proposals for contracted work
Provides oversight to third-party project contributors, including architects, engineers, workplace consultants, and construction managers
Establishes and maintains project delivery standards and quality of work
Ensures timely completion of documentation and submission required by the Aquarium or by government agencies
Absolutely Required Skills / Knowledge / Ability / Experience or Education
Bachelor’s degree (architecture, design management, industrial design, project management, construction management or related field preferred) and/or formal PM certification
Minimum of 5-years’ experience in project or program management
Experience managing development of complex, public-facing experiences
Excellent oral and written communication skills
Ability to build credibility, establish rapport and maintain effective communication with stakeholders at multiple levels, including those external to the organization
Customer–oriented person with a successful track record of running multi-year large scale programs and projects
Proven project management and communication skills, with a strong technical understanding and ability to strategically see and communicate the big picture. Demonstrated ability to lead, direct and coordinate work of a multidisciplinary project team
Strong multi-tasking abilities to facilitate multiple complex projects with constant attention to detail
Experienced team player with strong interpersonal skills
Flexible to changing schedules
Self-motivated
Knowledge of production of concept design, schematic design, design development and construction/fabrication/production documents
Knowledge/experience with character, quality and cost of construction/fabrication materials and equipment
Knowledge/experience with architectural and technical detailing, construction, fabrication and production technology and equipment
Demonstrated ability to plan, budget and manage assigned project during construction, fabrication and production
Ability to work within a fast paced environment with critical deadlines
Competency in all Windows Office, including Word, Excel, Project
Ability to work within, and maintain MBA’s Core Values
Demonstrated commitment to MBA’s Leadership Competencies
Desired Skills / Knowledge / Ability / Experience or Education
PgMP® and/or PMP® preferred
Experience managing live-animal exhibition projects or museum experiences