View Full Version : Registrar- Lewisburg, PA

05-23-2013, 08:02 AM

Company Name:
Samek Art Gallery, Bucknell University

Job Function:
Registrar/Collections Management

Entry Level:

Lewisburg, Pennsylvania, 17837, United States

May 21, 2013

Job Type:

Job Duration:

Min Education:
Master's Degree

Min Experience:
0-1 Year

Required Travel:


Samek Art Gallery, Bucknell University

Parent Company:
Bucknell University

Education / Teaching / Administration

Company Type:

view full company profile (http://www.jobtarget.com/c/copro.cfm?site_id=8712&co=606647)


Apply URL: https://jobs.bucknell.edu/applicants/jsp/shared/po... (https://jobs.bucknell.edu/applicants/jsp/shared/position/JobDetails_css.jsp?postingId=165292)

Job Description
Job DescriptionThe Registrar oversees all aspects of the transportation, handling, installation, and management of artworks under the gallery's purview including works from the permanent collection and works on loan for special exhibitions. The Registrar, with the help of the Preparator, installs and de-installs exhibitions and serves as exhibition project manager to ensure that each installation is completed safely, on time, and within budget. The Registrar is also responsible for collection record keeping, condition reporting, inventory, general handling and care of objects including reporting of conservation related issues, insurance, packing and shipping and maintaining the collections management database. The Registrar facilitates physical and intellectual access to collections through the collection study room and the online collections database. This is a full time, professional, benefits-eligible position.

Act as exhibition project manager to ensure that each installation is completed safely, on time, and within budget.
Duties will include but are not limited to: receiving, unpacking and, packing artworks; hanging and placement of artwork; performing carpentry work such as crating or making pedestals; spackling and painting; handling artworks on loan and permanent collections; lighting exhibitions; matting and framing artworks; and pick-up and delivery of artwork.
Organize, schedule, and direct a team of exhibition installation assistants, or "Prep Crew", made up of Preparator & Operations Coordinator, Gallery Fellow, student employees, and campus Facilities as needed.
Train Prep Crew in handling of valuable and fragile artworks.
Maintain up-to-date shared gallery master calendar of exhibitions, installation and de-installation dates.
Order tools and supplies as needed for exhibition installation.


Manage and supervise the care and use of the collections by ensuring proper storage, handling, conservation and exhibition techniques.
Generate condition and conservation reports.
Oversee and implement the Collections Management Policy, prepare materials for Collections Advisory Committee
Work with Director to develop collection policies including security, disaster and emergency plans.
Work with Preparator & Operations Coordinator to implement security systems and procedures related to collections.
Design and manage art storage areas including furniture, HVAC, security and pest-control programs.
Work with Director and campus Lib/IT to store, migrate, and preserve media art in collection.
Contract for outside services as needed Conservation, rigging, packing, crating, shipping, photography, insurance


Respond to and fulfill requests from faculty, students, public, staff, and other museums requesting access to collection for instruction, research, or loan request.
Manage Museum Collection Study Room including: scheduling and calendaring, receive and fulfill requests for class visits, and recording attendance and use.
Manage online public access to collection management system including catalog data, images, and video.
Manage photographic services, including rights and reproduction requests.


Coordinate packing, crating, and shipping of art from collection or art being loaned for exhibition.
Transport art between collections storage facilities and galleries, to hang or retrieve from campus, and to off-site locations for framing, photography, conservation, etc.
Coordinate large campus art re-deployments including department moves, building renovations, campus events, President's house, etc.
Receive, mediate, and fulfill requests from individual faculty and staff to hang art on campus.
Act as courier or designate courier when needed.


Create and maintain legal documents related to exhibitions and collections including: loan agreements, loan requests, insurance policies, donor acknowledgement letters, and tax and gift forms.
Manage digital collections management system including: original cataloging of art objects, updating catalog records, and working with campus Lib/IT to improve database system.
Maintain paper files including collections and donor files.
Maintain institutional archive of print publications.
Structure gallery shared server space for effective use.
Develop and implement bi-annual collection inventory incorporating works in storage, on campus, on loan, and in exhibition.
Coordinate object identification services, including reporting and compliance with federal and international laws such as NAGPRA.
Maintaining IMNH facilities reports and reviewing borrower’s facilities report.

Job Requirements

Graduate degree in Art History, Museum Studies, or closely related field.
Professional experience in an art gallery or museum in functional areas detailed in the job description
Excellent organizational and interpersonal skills
Demonstrated ability to work effectively as an independent self-starter
Valid PA drivers license (or ability to get one within 30 days)
Ability to drive 15' box truck (standard license) or willingness to be trained
Availability to work evenings and weekends, as scheduled
Demonstrated facility with office software and online social media
Proficient with manual and power tools.


stand or walk 2-4 hours at one time, up to 6 hours per day;
sit for 2-4 hours at one time, up to 6 hours per day;
lift or carry up to 50 pounds occasionally (less than 33% of the workday);
lift or carry up to 10 pounds frequently (34-66% of the workday);
lift up to 50 pounds to waist height and up to 25 pounds in a range of motions from floor to overhead:
frequently use hands for simple grasping, fine manipulation, pushing or pulling (34-66% of the workday);
occasionally bend, squat, reach overhead, kneel, climb ladders up to 12 feet high, lift overhead, weld, push or pull with forces up to 50 pounds (less than 33% of the work day);
work in a variety of temperatures and environmental conditions; possess ability to work at heights, full range of body motions and physical agility, and ability to maintain balance.
very good visual acuity