View Full Version : Registrar and Collections Manager- The Rose Art Museum

06-04-2013, 12:55 PM
Collections Manager & Registrar

Job ID:

FLSA Status:




Brandeis - Waltham Campus

Full/Part Time:




The Rose Art Museum (modern and contemporary art) seeks a skilled and team-oriented Collections Manager and Registrar (CMR) to oversee all aspects of the permanent collection’s care (appx. 8,000 objects), including safety, access and documentation and to manage and execute incoming and outgoing loans and exhibitions. The CMR will help establish policy and procedures that will assist in realizing the long-range goals of the museum. The CMR is a vital role at the museum, working with museum staff and across campus with colleagues in special collections, library, and administration as well as artists, outside scholars, museums and gallerists. The CMR will manage all registrarial functions and works collaboratively with Director, Deputy Director, Director of Academic Programs and Curator, Head Preparator, Department of Finance, Public Safety and Legal Counsel, as needed.

Examples of Key Responsibilities:
Collections & Exhibitions
Creates, manages and maintains collection documentation. Coordinates inventories. Manages and archives exhibition records (both electronic and manual). Processes gifts, extended loans and acquisitions. Manages loans (nationally and internationally). With Head Preparator, oversees Intra-University loan program and Student Loan Collection. Assists with fine arts insurance. Assumes responsibility for exhibition routing, transport, security and related issues as assigned. Helps identify sources of funding for activities. Oversees interns and student workers related to registration.

Manages art storage areas including organization, regulation of staff access, and object handling. Administers collection management database (EmbARK). Fields inquiries concerning the collection. Prepares research materials and works with faculty, students and outside scholars. Supervises rights and reproductions with support from Curatorial Assistant.

In consultation with Deputy Director and University Facilities, manages environmental conditions for galleries and art storage areas. Oversees gallery appearance and storage conditions. Writes condition reports. Consults and commissions conservators as needed.

Required Qualifications
Bachelor’s degree in art, art history, museum studies or related field with at least three years experience. Familiarity with collection management databases. Well versed in environmental recording devices and their data. Must have exceptional attention to detail, organizational and negotiating skills. Two years experience managing a museum collection.

Preferred Qualifications
• Master’s degree or higher in museum studies, collection management, or related field
• Five years experience in art museum registration and collections management with a thorough knowledge of best practices in conservation, fine arts insurance, object handling, and museum legal and ethical issues
• Ability to manage multiple complex projects in a fast-paced work environment
• Extensive knowledge of and experience with collection database software (such as EmbARK)
• Knowledge of new media technologies
• Knowledge of digital asset management issues
• Comfortable working on both Windows and Mac platforms
• Experience with imaging software, such as Adobe Photoshop and iPhoto
• Strong written and oral communication skills
• Strong interpersonal skills and flexibility
• Ability to travel nationally and internationally

Offer contingent upon successful background check.

How to Apply:
Submit cover letter and resume as a single document at http://www.brandeis.edu/humanresources/jobs/external.html. Elect option for "External Applicant". Sort the job listing by clicking the Job ID column heading. Locate the desired job listing. Click the job title and then Apply Now.

Closing Statement:
Brandeis University operates under an affirmative action plan and encourages minorities, women, disabled individuals, and eligible veterans to apply. It is the policy of the University not to discriminate against any applicant or employee on the basis of race, ancestry, color, religion, sex, sexual orientation, age, genetic information, national origin, disability, veteran status, or on the basis of any other legally protected category.