erika.katayama
07-23-2013, 08:57 AM
TITLE: Registration Assistant
DEPARTMENT: Collections and Exhibitions
DATE PREPARED: 6/24/2013
REPORTS TO: Chief Registrar
FLSA STATUS: Non-Exempt
Employment Status: Full-time
GENERAL SUMMARY:
Under the direction of the Chief Registrar the Registration Assistant will assist with all aspects of collections management including the documentation, management, movement, and care of all permanent collection objects and objects on loan. He/She will work in cooperation with the Curators, the Curatorial Assistants, Photographer, Digital Media Manager, and Design and Installation staff as needed. He/She will work on internal and traveling exhibitions as assigned by the Chief Registrar.
DUTIES AND RESPONSIBILITIES – ESSENTIAL FUNCTIONS:
Handles all external correspondence, Email, phone, fax, and internal requests for collection images; grants publishing rights for collection images.
Maintains the Photo/Negative/Transparency/Digital Image Files/Database.
Manages all new photography sessions with the Photographer for collection objects including individual requests from outside the museum and monthly collections photography for NEA grant-funded digitization and online project.
Responsible for monitoring Mint Museum Randolph environment (IPM and city data spreadsheet).
Processes incoming donations/acquisitions for the collection. Photographs, numbers, measures, and condition reports new objects. Makes arrangements for local pick-ups and deliveries of gifts/loans.
Helps maintain the collections database.
Assesses and implements best practices in collection storage by re-housing and upgrading storage means/materials.
Participates in Registration staff goal-setting and goal achievement.
Assists with routine gallery and storage inspection/dusting objects in galleries. Assists with collection inventory and object record reconciliation. Assists with exhibition installation/deinstallation and condition reporting as necessary.
Clerical duties including filing, photocopying, and compiling condition report notebooks.
Other duties as assigned by the Chief Registrar.
MINIMUM QUALIFICATIONS FOR CONSIDERATION:
EDUCATION: BA in Art History, Museum Studies or related field required.
PROFESSIONAL EXPERIENCE: Two-years Museum Registration experience preferred.
KNOWLEDGE/SKILLS/ABILITIES: Must be self-motivated, well organized, detail-oriented and have strong interpersonal (oral and written) communication skills. Must have valid driver’s license.
WORKING CONDITIONS: Full time, some overtime required.
Supervisory responsibilities: Assist with student interns/volunteers
DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. The Mint Museum reserves the discretion to change this job description at any time.
DESIRABLE QUALIFICATIONS/ATTRIBUTES:
NON-ESSENTIAL FUNCTIONS:
Excellent communication skills, time management, and project management skills. Ability to work with a team and independently.
Strong organizational, time-management skills
Ability to work independently with accuracy and minimal guidance; initiate projects within the scope of duties
Ability to handle multiple projects concurrently
Ability to define goals, see projects through to completion, use good judgment
Ability to work well with others within department and institution
Ability to maintain confidentiality
Ability to learn and ask questions
Safety conscious; ability to lift (40 lbs.), push, pull and carry objects; climb stairs and ladders; ability to sit at a desk and operate standard office equipment
Strong computer skills, including collections management database experience management
Working knowledge of Microsoft® software applications (Word, Excel, PowerPoint)
Knowledge of digital camera mechanics, scanning and manipulating digital images; Adobe PhotoShop experience a plus
Knowledge of The Mint Museum’s collections, goals, values and mission
ADDITIONAL EDUCATION, CERTIFICATION OR PROFESSIONAL DESIGNATIONS: Knowledge and/or background in Art, Art History preferred.
ABOUT THE MINT MUSEUM
As the oldest art museum in North Carolina, with one of the largest collections in the Southeast, The Mint Museum offers its visitors inspiring and transformative experiences through art from around the world via innovative collections, groundbreaking exhibitions, and riveting educational programs. The Mint Museum is a non-profit, visual arts institution comprised of two dynamic facilities: Mint Museum Uptown and Mint Museum Randolph.
Located in what was the original branch of the United States Mint, Mint Museum Randolph opened in 1936 in Charlotte’s Eastover neighborhood as the state’s first art museum. Today, in a beautiful park setting, intimate galleries invite visitors to engage with the art of the ancient Americas, ceramics and decorative arts, fashion, European art, and African art, among other collections. Resources include a reference library with over 18,000 volumes, a theater featuring lectures and performances, and a museum shop offering merchandise that complements both the permanent collection and special exhibitions.
Mint Museum Uptown houses the internationally renowned Craft + Design collection, as well as outstanding collections of American, contemporary, and European art. Designed by Machado and Silvetti Associates of Boston, the five-story, 145,000-square-foot facility combines inspiring architecture with cutting-edge exhibitions to provide visitors with unparalleled educational and cultural experiences. Located in the heart of Charlotte's burgeoning center city, Mint Museum Uptown is an integral part of the Levine Center for the Arts, a cultural campus that includes the Bechtler Museum of Modern Art, the Harvey B. Gantt Center for African-American Arts and Culture, the Knight Theater, and the Duke Energy Center. Mint Museum Uptown also features a wide range of visitor amenities, including the 240-seat James B. Duke Auditorium, the Lewis Family Gallery, art studios, a restaurant, and a museum shop. For more information, visit mintmuseum.org
PLEASE SEND EMAIL INQUIRIES TO: michele.leopold@MINTMUSEUM.ORG
DEPARTMENT: Collections and Exhibitions
DATE PREPARED: 6/24/2013
REPORTS TO: Chief Registrar
FLSA STATUS: Non-Exempt
Employment Status: Full-time
GENERAL SUMMARY:
Under the direction of the Chief Registrar the Registration Assistant will assist with all aspects of collections management including the documentation, management, movement, and care of all permanent collection objects and objects on loan. He/She will work in cooperation with the Curators, the Curatorial Assistants, Photographer, Digital Media Manager, and Design and Installation staff as needed. He/She will work on internal and traveling exhibitions as assigned by the Chief Registrar.
DUTIES AND RESPONSIBILITIES – ESSENTIAL FUNCTIONS:
Handles all external correspondence, Email, phone, fax, and internal requests for collection images; grants publishing rights for collection images.
Maintains the Photo/Negative/Transparency/Digital Image Files/Database.
Manages all new photography sessions with the Photographer for collection objects including individual requests from outside the museum and monthly collections photography for NEA grant-funded digitization and online project.
Responsible for monitoring Mint Museum Randolph environment (IPM and city data spreadsheet).
Processes incoming donations/acquisitions for the collection. Photographs, numbers, measures, and condition reports new objects. Makes arrangements for local pick-ups and deliveries of gifts/loans.
Helps maintain the collections database.
Assesses and implements best practices in collection storage by re-housing and upgrading storage means/materials.
Participates in Registration staff goal-setting and goal achievement.
Assists with routine gallery and storage inspection/dusting objects in galleries. Assists with collection inventory and object record reconciliation. Assists with exhibition installation/deinstallation and condition reporting as necessary.
Clerical duties including filing, photocopying, and compiling condition report notebooks.
Other duties as assigned by the Chief Registrar.
MINIMUM QUALIFICATIONS FOR CONSIDERATION:
EDUCATION: BA in Art History, Museum Studies or related field required.
PROFESSIONAL EXPERIENCE: Two-years Museum Registration experience preferred.
KNOWLEDGE/SKILLS/ABILITIES: Must be self-motivated, well organized, detail-oriented and have strong interpersonal (oral and written) communication skills. Must have valid driver’s license.
WORKING CONDITIONS: Full time, some overtime required.
Supervisory responsibilities: Assist with student interns/volunteers
DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. The Mint Museum reserves the discretion to change this job description at any time.
DESIRABLE QUALIFICATIONS/ATTRIBUTES:
NON-ESSENTIAL FUNCTIONS:
Excellent communication skills, time management, and project management skills. Ability to work with a team and independently.
Strong organizational, time-management skills
Ability to work independently with accuracy and minimal guidance; initiate projects within the scope of duties
Ability to handle multiple projects concurrently
Ability to define goals, see projects through to completion, use good judgment
Ability to work well with others within department and institution
Ability to maintain confidentiality
Ability to learn and ask questions
Safety conscious; ability to lift (40 lbs.), push, pull and carry objects; climb stairs and ladders; ability to sit at a desk and operate standard office equipment
Strong computer skills, including collections management database experience management
Working knowledge of Microsoft® software applications (Word, Excel, PowerPoint)
Knowledge of digital camera mechanics, scanning and manipulating digital images; Adobe PhotoShop experience a plus
Knowledge of The Mint Museum’s collections, goals, values and mission
ADDITIONAL EDUCATION, CERTIFICATION OR PROFESSIONAL DESIGNATIONS: Knowledge and/or background in Art, Art History preferred.
ABOUT THE MINT MUSEUM
As the oldest art museum in North Carolina, with one of the largest collections in the Southeast, The Mint Museum offers its visitors inspiring and transformative experiences through art from around the world via innovative collections, groundbreaking exhibitions, and riveting educational programs. The Mint Museum is a non-profit, visual arts institution comprised of two dynamic facilities: Mint Museum Uptown and Mint Museum Randolph.
Located in what was the original branch of the United States Mint, Mint Museum Randolph opened in 1936 in Charlotte’s Eastover neighborhood as the state’s first art museum. Today, in a beautiful park setting, intimate galleries invite visitors to engage with the art of the ancient Americas, ceramics and decorative arts, fashion, European art, and African art, among other collections. Resources include a reference library with over 18,000 volumes, a theater featuring lectures and performances, and a museum shop offering merchandise that complements both the permanent collection and special exhibitions.
Mint Museum Uptown houses the internationally renowned Craft + Design collection, as well as outstanding collections of American, contemporary, and European art. Designed by Machado and Silvetti Associates of Boston, the five-story, 145,000-square-foot facility combines inspiring architecture with cutting-edge exhibitions to provide visitors with unparalleled educational and cultural experiences. Located in the heart of Charlotte's burgeoning center city, Mint Museum Uptown is an integral part of the Levine Center for the Arts, a cultural campus that includes the Bechtler Museum of Modern Art, the Harvey B. Gantt Center for African-American Arts and Culture, the Knight Theater, and the Duke Energy Center. Mint Museum Uptown also features a wide range of visitor amenities, including the 240-seat James B. Duke Auditorium, the Lewis Family Gallery, art studios, a restaurant, and a museum shop. For more information, visit mintmuseum.org
PLEASE SEND EMAIL INQUIRIES TO: michele.leopold@MINTMUSEUM.ORG