erika.katayama
03-07-2014, 08:38 AM
Exhibit Project Manager – Temporary/Project Based 2+ yearsSummary: The Exhibit Project Manager is responsible for coordinating the Museum’s exhibition design process throughout all major phases of its expansion and renovation project including schematic design, design development, contract documentation, bidding and award.
The Project Manager will also plan and coordinate transitional projects related to early stages of construction including dismantling of existing galleries, design and production of interim exhibitions, and relocation of exhibition studios.
The Project Manager is also responsible for collaborating with the Director of Exhibits to oversee the successful coordination and delivery of the project, and is expected to develop strong working relationships with team members across the Museum, its design partners, construction manager, and owner’s representative to ensure the development of a truly transformational visitor experience.
Essential Duties and Responsibilities:
Project Administration:
Build and maintain collaborative project management systems that will serve as the repository and archive for key project information including team members, documents, and schedules.
Develop and maintain the overall project schedule in consultation with the entire project team.
Develop and monitor project budget; review proposals and invoices from exhibit designers.
Prepare reports and presentations for senior management, trustees, and stakeholders.
Continually identify and collaboratively mitigates project-wide risks.
Supervise the work of approximately 1-3 project support staff.
Project Communication:
Schedule and attend key project meetings.
Keep team members informed of key meetings, tasks, milestones, and related events.
Document project meetings including key issues, action items, and decisions made.
Build and maintain awareness of all key communications between internal and external teams.
Present project status for senior management and stakeholders.
Respond appropriately and expediently to submittals and requests for information from external teams.
Identify and resolve conflicts.
Project Planning and Execution:
Develop and continually improve upon CMNH internal team/ sub-team composition, resource roles, and overall project workflow.
Identify and develop solutions for resource allocation issues.
Oversee content coordination and information management between CMNH content teams and design partners.
Support coordination of exhibition design with architectural planning and overall public experience.
Build and maintain relationships with outside contractors and vendors for needs such as design, fabrication, multimedia productions, and supply and equipment management.
Project Controls:
Develop, implement, and manage a design review and approval process for CMNH internal team.
Document key meetings, approvals, and decisions.
Other responsibilities:
Research, share, and implement the latest trends and best practices in the field as appropriate.
Education and/or Experience:
Bachelor’s degree from a four year college or university; or five years of progressively responsible project coordination/project management experience/or training; or equivalent combination of education and experience.
Proficient in Gantt-capable project scheduling applications such as FastTrack Schedule or Microsoft Project.
Knowledge of general budgeting preparation and budgeting for major projects.
Proficient knowledge of Microsoft office products to include word, excel and PowerPoint.
Proficient in FileMaker Pro 12 or similar database software.
Proficient in cloud-based collaborative applications such as Dropbox, Basecamp, Google Apps, iCalendar, Zimbra and related programs.
Other Qualifications:
Ability to work a flexible schedule which may include evenings and weekends.
Strong project management skills.
Ability to communicate effectively both verbally and written.
Strong problem solving and listening skills.
Excellent attention to detail skills.
Ability to effectively manage and track multiple projects simultaneously.
TO APPLY
Please send a cover letter, resume, and three professional references to:
Human Resources
Cleveland Museum of Natural History
One Wade Oval Drive, University Circle
Cleveland, Ohio 44106
Hr@cmnh.org
No phone calls, please.
Job Announcement Number: 1410
Posting Date: March 5, 2014
The Cleveland Museum of Natural Historyis an EQUAL OPPORTUNITY, ADA EMPLOYERand a SUBSTANCE-FREE WORKPLACE
The Project Manager will also plan and coordinate transitional projects related to early stages of construction including dismantling of existing galleries, design and production of interim exhibitions, and relocation of exhibition studios.
The Project Manager is also responsible for collaborating with the Director of Exhibits to oversee the successful coordination and delivery of the project, and is expected to develop strong working relationships with team members across the Museum, its design partners, construction manager, and owner’s representative to ensure the development of a truly transformational visitor experience.
Essential Duties and Responsibilities:
Project Administration:
Build and maintain collaborative project management systems that will serve as the repository and archive for key project information including team members, documents, and schedules.
Develop and maintain the overall project schedule in consultation with the entire project team.
Develop and monitor project budget; review proposals and invoices from exhibit designers.
Prepare reports and presentations for senior management, trustees, and stakeholders.
Continually identify and collaboratively mitigates project-wide risks.
Supervise the work of approximately 1-3 project support staff.
Project Communication:
Schedule and attend key project meetings.
Keep team members informed of key meetings, tasks, milestones, and related events.
Document project meetings including key issues, action items, and decisions made.
Build and maintain awareness of all key communications between internal and external teams.
Present project status for senior management and stakeholders.
Respond appropriately and expediently to submittals and requests for information from external teams.
Identify and resolve conflicts.
Project Planning and Execution:
Develop and continually improve upon CMNH internal team/ sub-team composition, resource roles, and overall project workflow.
Identify and develop solutions for resource allocation issues.
Oversee content coordination and information management between CMNH content teams and design partners.
Support coordination of exhibition design with architectural planning and overall public experience.
Build and maintain relationships with outside contractors and vendors for needs such as design, fabrication, multimedia productions, and supply and equipment management.
Project Controls:
Develop, implement, and manage a design review and approval process for CMNH internal team.
Document key meetings, approvals, and decisions.
Other responsibilities:
Research, share, and implement the latest trends and best practices in the field as appropriate.
Education and/or Experience:
Bachelor’s degree from a four year college or university; or five years of progressively responsible project coordination/project management experience/or training; or equivalent combination of education and experience.
Proficient in Gantt-capable project scheduling applications such as FastTrack Schedule or Microsoft Project.
Knowledge of general budgeting preparation and budgeting for major projects.
Proficient knowledge of Microsoft office products to include word, excel and PowerPoint.
Proficient in FileMaker Pro 12 or similar database software.
Proficient in cloud-based collaborative applications such as Dropbox, Basecamp, Google Apps, iCalendar, Zimbra and related programs.
Other Qualifications:
Ability to work a flexible schedule which may include evenings and weekends.
Strong project management skills.
Ability to communicate effectively both verbally and written.
Strong problem solving and listening skills.
Excellent attention to detail skills.
Ability to effectively manage and track multiple projects simultaneously.
TO APPLY
Please send a cover letter, resume, and three professional references to:
Human Resources
Cleveland Museum of Natural History
One Wade Oval Drive, University Circle
Cleveland, Ohio 44106
Hr@cmnh.org
No phone calls, please.
Job Announcement Number: 1410
Posting Date: March 5, 2014
The Cleveland Museum of Natural Historyis an EQUAL OPPORTUNITY, ADA EMPLOYERand a SUBSTANCE-FREE WORKPLACE