erika.katayama
03-12-2014, 11:29 AM
Two-year temporary position at the Registrar's Office of the Yale University Art Gallery. This position will support general duties of the office during a significant collection move to a new storage facility. This position joins a staff of four full-time registrars and one administrative assistant; an additional temporary position will be added in the future for the purpose of the move. We are looking for someone with previous registration experience who is ready to join a fast-paced environment that includes management of activities at two offsite buildings.
Museum Assistant - temporary position, starting approximately May 15, 2014 - Grade C
Please visit the Yale Human Resources website for further information: https://urldefense.proofpoint.com/v1/url?u=http://www.yale.edu/hronline/stars/application/external/index.html&k=diZKtJPqj4jWksRIF4bjkw%3D%3D%0A&r=8w2bE7d0oTTrhvE3rIj2Ib2mWra6wvwcjfZAjxuuzB8%3D%0 A&m=U9oi261%2FmhqKkU1odFDLQHDmnQtoQPkVqzjjukaReAI%3D %0A&e908aa4ff4ee5c9f670e6f37942e1a28 (search job family: Museum/Curatorial). You must apply directly through the website. You are welcome to forward copies of resume and cover letter to me at amy.dowe@yale.edu<mailto:amy.dowe@yale.edu> . We hope to begin interviews as soon as possible.
Duties:
1. Review and reconcile object lists for collection move.
2. Object inventories, including record reconciliation (paper and electronic [TMS] files).
3. Data entry [TMS], including updating locations (administer barcode scan uploads).
4. Prepare shipping manifests; release and receive shipments between Gallery facilities.
5. Arrange shipments and prepare documentation for gifts and long-term loans.
6. Assist with accessioning.
7. Perform general administrative tasks such as scanning, filing, and copying.
8. Related duties as assigned.
Skills and abilities:
1. Ability to work as a team player in a high volume, multi-tasked, deadline driven environment with a large, diverse team of people.
2. Demonstrated ability to problem solve and exercise independent judgment; ability to work with minimal supervision.
3. Proven record of excellent organizational skills; detail oriented.
4. Ability to concentrate, prioritize work and complete complex data entry accurately; ability to remain focused performing repetitive tasks and to recognize errors.
5. Ability to pay close attention to detail, accuracy with numbers, and to follow a standardized procedure for data entry.
Additional Education and Experience:
1. Experience working in a museum registrar's office.
2. Experience using relational database applications such as The Museum System (TMS), Microsoft word and Excel.
3. Preferred: BA in related subjects such as Art History, Museum Studies, Anthropology, etc; two years of experience working in a
museum registrar's office.
NOTE: All external candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle and credit checks based on the position description and job requirements. All offers are contingent on successful completion of the required background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html (http://www.yale.edu/hronline/careers/screening/faqs.html)<https://urldefense.proofpoint.com/v1/url?u=http://www.yale.edu/hronline/careers/screening/faqs.html&k=diZKtJPqj4jWksRIF4bjkw%3D%3D%0A&r=8w2bE7d0oTTrhvE3rIj2Ib2mWra6wvwcjfZAjxuuzB8%3D%0 A&m=U9oi261%2FmhqKkU1odFDLQHDmnQtoQPkVqzjjukaReAI%3D %0A&c7c594af7a2d9daf575b8aee9bb01b99> for additional information on the background check requirements and process.
Museum Assistant - temporary position, starting approximately May 15, 2014 - Grade C
Please visit the Yale Human Resources website for further information: https://urldefense.proofpoint.com/v1/url?u=http://www.yale.edu/hronline/stars/application/external/index.html&k=diZKtJPqj4jWksRIF4bjkw%3D%3D%0A&r=8w2bE7d0oTTrhvE3rIj2Ib2mWra6wvwcjfZAjxuuzB8%3D%0 A&m=U9oi261%2FmhqKkU1odFDLQHDmnQtoQPkVqzjjukaReAI%3D %0A&e908aa4ff4ee5c9f670e6f37942e1a28 (search job family: Museum/Curatorial). You must apply directly through the website. You are welcome to forward copies of resume and cover letter to me at amy.dowe@yale.edu<mailto:amy.dowe@yale.edu> . We hope to begin interviews as soon as possible.
Duties:
1. Review and reconcile object lists for collection move.
2. Object inventories, including record reconciliation (paper and electronic [TMS] files).
3. Data entry [TMS], including updating locations (administer barcode scan uploads).
4. Prepare shipping manifests; release and receive shipments between Gallery facilities.
5. Arrange shipments and prepare documentation for gifts and long-term loans.
6. Assist with accessioning.
7. Perform general administrative tasks such as scanning, filing, and copying.
8. Related duties as assigned.
Skills and abilities:
1. Ability to work as a team player in a high volume, multi-tasked, deadline driven environment with a large, diverse team of people.
2. Demonstrated ability to problem solve and exercise independent judgment; ability to work with minimal supervision.
3. Proven record of excellent organizational skills; detail oriented.
4. Ability to concentrate, prioritize work and complete complex data entry accurately; ability to remain focused performing repetitive tasks and to recognize errors.
5. Ability to pay close attention to detail, accuracy with numbers, and to follow a standardized procedure for data entry.
Additional Education and Experience:
1. Experience working in a museum registrar's office.
2. Experience using relational database applications such as The Museum System (TMS), Microsoft word and Excel.
3. Preferred: BA in related subjects such as Art History, Museum Studies, Anthropology, etc; two years of experience working in a
museum registrar's office.
NOTE: All external candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle and credit checks based on the position description and job requirements. All offers are contingent on successful completion of the required background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html (http://www.yale.edu/hronline/careers/screening/faqs.html)<https://urldefense.proofpoint.com/v1/url?u=http://www.yale.edu/hronline/careers/screening/faqs.html&k=diZKtJPqj4jWksRIF4bjkw%3D%3D%0A&r=8w2bE7d0oTTrhvE3rIj2Ib2mWra6wvwcjfZAjxuuzB8%3D%0 A&m=U9oi261%2FmhqKkU1odFDLQHDmnQtoQPkVqzjjukaReAI%3D %0A&c7c594af7a2d9daf575b8aee9bb01b99> for additional information on the background check requirements and process.