Administrative Assistant/Studio Manager, Albertson & Nunan, Inc, Philadelphia PA

Albertson & Nunan, Inc., an art conservation studio specializing in modern and contemporary artwork, is seeking a part-time Administrative Assistant/Studio Manager to join our small but growing company located in a 2000+ sq foot studio in Philadelphia, PA. As the first point of contact for studio clients, the ideal candidate will be skilled in client relations, effective project management, attention to detail and discretion. Ultimately, a successful administrative assistant will help ensure the efficient and smooth day-to-day operation of the studio and be an enthusiastic participant in the growth of the business.
This part-time position starts at $30/hr commensurate with experience, approximately 20-25 hrs/week, Monday through Friday and in-person.

RESPONSIBILITIES
· Support company operations by creating and maintaining office systems and supervising staff on their use
· Liaise with clients and vendors via phone and email and maintain client database
· Manage concurrent, deadline-driven projects through initial inquiry to final invoicing
· Support conservators in logistics and record-keeping; preparing treatment and condition report templates and editing
· Coordinating artwork shipments and packing
· Researching artists and materials
· Maintain chemical and material inventories; order office and studio supplies; research new suppliers
· Manage some HR responsibilities
· Maintaining business website and social media
· Planning studio events

REQUIREMENTS

• 3-5 years professional experience in a fine art institution, art gallery, auction house, or artist studio setting
• In-depth understanding and knowledge of modern and contemporary art
• Ability to interact with clients, vendors, and staff in a clear, professional, and timely manner
• Ability to anticipate needs, initiate activities, and follow through independently
• Exceptionally organized, detailed, critical thinker, and a natural problem solver
• Pleasant demeanor, positive attitude, team-oriented, self-motivated, discreet
• High working knowledge of Mac and PC computers
• Efficiency in QuickBooks and Google Suite
• Basic knowledge of conservation and/or art-handling practices

Please email a cover letter with resume with three professional references to Elizabeth Nunan at beth@albertsonnunan.com; www.albertsonnunan.com. Only qualified candidates will be contacted. Albertson & Nunan, Inc is an equal opportunity employer - we celebrate diversity and are committed to creating an inclusive environment for all employees. A & N, Inc maintains COVID-19 pandemic-hygiene practices in the workplace and expects the same of its employees, including regular cleaning; mask wearing outside the home; and open communication regarding known exposures for potential contact tracing, as needed.